Amending Qualifying Individuals

Submit an Advance Change Notice (ACN) to add, remove, modify, or cancel changes to a Qualifying Individual (QI) on your company’s MU1 filing, and upload any required documentation.

About this task

Amending a Qualifying Individual (QI) is performed by filing a Company (MU1) amendment in NMLS. Many state agencies require an Advance Change Notice (ACN) before the change takes effect. ACN timelines and documentation vary by agency.
Important: Identifying or changing a Qualifying Individual typically triggers an Individual (MU2) Form requirement for that person. Ensure the individual has an NMLS account and completes/attests their MU2 as required.
For authoritative definitions and requirements, see the NMLS Policy Guide. For state-specific requirements and timelines, consult:
Note: Some agencies charge amendment fees for certain changes. Refer to the applicable state checklist for details.

Procedure

  1. Navigate to the NMLS Login page (State Context).
  2. Log in to your NMLS account.
  3. Select Filing > Company (MU1) from the menu.
    The Company Filing screen is displayed.
  4. Select Create New Filing.
    The Company Form (MU1) opens, beginning on the Business Activities screen.
  5. Open the Qualifying Individuals section of the Company (MU1) filing.
    Note: The agency-specific ACN timeline determines the allowable Effective Date. Check your state’s requirements before proceeding.
  6. Submit an ACN to add a Qualifying Individual.
    1. Click Add.
    2. Search for the individual by Name or NMLS # and click Search. Select the correct record or create the individual if permitted.
    3. Enter the QI’s Title and Business Address.
    4. Select the applicable Industry Type and State(s).
    5. Set the Effective Date according to agency rules (must be a current or future date; up to 120 days if required by policy).
      Note: Review the relevant state licensing requirements to confirm whether an ACN is required for this addition and what the lead time must be.
    6. Click Save and proceed to the Attest and Submit section when ready.
  7. Submit an ACN to remove a Qualifying Individual.
    1. Click the Delete icon next to the QI to be removed.
    2. Provide all requested information, including the Effective Date.
    3. Click Save and proceed to Attest and Submit.
  8. Modify a pending ACN for a Qualifying Individual.
    1. Click the Edit icon for the pending ACN.
    2. Update fields as needed (for example, Title, Business Address, City, State, Country/Province, Postal Code).
    3. If necessary, select the option to amend Industry Type(s) or State(s) for the QI.
    4. Click Save. To undo an amendment, use the Undo control if available.
    5. Proceed to Attest and Submit when ready.
  9. Cancel a pending ACN for a Qualifying Individual.
    1. Open the pending ACN and click Cancel.
    2. Confirm the cancellation. To undo the cancellation, use the Undo control if available.
    3. Proceed to Attest and Submit if additional changes remain.
  10. Upload ACN documentation, if required by your agency.
    1. Open Document Uploads in the MU1 filing.
    2. Click Add and select the Advance Change Notice document type.
    3. (Optional) Enter a Comment, browse for the file, and click Upload.
    4. On the effective date of the change, re-submit documents under the appropriate document type if required by your agency.
  11. Complete attestation and submission.
    1. Resolve any completeness check errors.
    2. Review the attestation language, then click Attest and Submit.