User Roles for Organization Users

Notifications

Manage Notification Contacts: this role allows an OU to designate a user or users to receive notices, determine which notices the user will receive, and stop notices from being sent.
Note: If no user is assigned to receive the notification, the notification is sent to the AAs.

State Filings

Create and Edit MU1/MU2 Filings: this role allows the user to create and edit the complete MU1 (company application) and all associated MU2's (company control persons). This includes historical filings and those created by other individuals.
Create and Submit MU1/MU2 Filings: this role allows the user to create, edit, and submit to the regulator the complete MU1 (company application) and all associated MU2's (company control persons). This includes historical filings and those created by other individuals.
Create and Edit MU3/MU2 Filings: this role allows the user to create and edit the complete MU3 (branch application) and the associated MU2 for the branch manager. This includes historical filings and those created by other individuals.
Create and Submit MU3/MU2 Filings: this role allows the user to create, edit, and submit to the regulator the complete MU3 (branch application) and the associated MU2 for the branch manager. This includes historical filings and those created by other individuals.
Create and Submit MU4 Filings: this role allows the user to create, edit, and submit to the regulator the complete MU4 (licensed individual application) for any individual licensed or registered through your company. This includes historical filings and those created by other organization users.
Create and Submit Financial Statement Filings: this role allows the user to create, edit, and submit to the regulator any financial statement filings, along with key financial data, as required.
Create and Submit Mortgage Call Report Filings: this role allows the user to submit and manage Mortgage Call Reports.
Edit Mortgage Call Report Financial Condition Filings: this role allows the user to edit Mortgage Call Report Financial Condition Filings.
View Mortgage Call Report Filings: this role allows the user to view Mortgage Call Report Filings. Users with this role cannot edit or submit Mortgage Call Report Filings.
Create and Edit MSBCR Filings: this role allows the user to view, create, and edit MSB Call Report filings. Users with this role cannot submit MSB Call Report Filings.
Create, Edit, and Submit MSBCR Filings: this role allows the user to view, create, edit, and submit MSB Call Report filings.
View MSBCR Filings: this role allows the user to view MSB Call Report filings. Users with this role cannot create, edit, or submit MSB Call Report filings.
Manage Company Relationships: this role allows the user to establish, terminate, and view relationships (which generally indicates employment) between individuals (MU2/4) and the company.

MLO Testing and Education

Manage Test Enrollments: this role allows the user to create and submit test enrollment requests on behalf of an individual.

Tasks for State Licensees

Access License Item List: this role allows the user to have full access to the company's work list to process any work associated with filings that have been submitted for the company, its branches, or sponsored individuals.
Perform Authorized Agent Upload: this role allows the user to upload a list of entities that conduct money transmissions on behalf of a company that is licensed in NMLS, but not directly licensed themselves (i.e. “authorized delegates” or “agents”).

Composite View for State Licensees

View Individual Composite: this role allows the user to view data associated with an individual record to which the company has access. This includes any MU2 or MU4 filings, the history of their licenses, any requirements or deficiencies that have been associated with their license(s), test enrollments and results, and education information.
View Company/Branch Composite: this role allows the user to view ALL data associated with a company and its branches. This includes any Company (MU1), or Branch (MU3) filings, the history of their licenses and any requirements or deficiencies that have been associated with their license(s).
View Confidential Information: this role allows the user to view the full social security number and date of birth of an individual associated with their company and its branches. This includes any Historical filings, and Composite. This role also allows the user to view the EIN or Tax ID for the company.
View Testing and Education: this role allows the user to view a list of official test results for each unique national and/or state test an individual has taken, as well as a list of open enrollment windows for them. This role also allows the user to view an individual’s Course Completion Record, including all Pre-Licensure and Continuing Education.

Federal Filings

Create and Submit MU1R Filings: this role allows the user to create, edit, view, and submit to the System the MU1R (institution) filing. This includes those created by other users within the institution.
Create and Submit MU4R Filings: this role allows the user to create, edit, view, and submit to the System the MU4R (individual) filing for any individual associated with the institution. This includes those created by other users within the institution.
Pay MU4R Fees: this role allows the user to pay fees associated with MU4R filings they submitted.
View MLO Record Access: this role gives the user the ability to view the list of mortgage loan originators (MLOs) to which the institution currently has access.

Tasks for Federal Registrants

Perform MLO Batch Upload: this role allows the user to initiate the registration process for multiple MLOs in bulk. This includes the creation of the MLO’s base record, individual user account, and pending MU4R filing. This role also allows users to view personal identification information provided in the Batch Upload .csv files. The Perform MLO Batch Upload role also allows users to perform Merger & Acquisition operations.
Manage Employment Records: this role allows the user to confirm, reject, request corrections to, and terminate employment records associated with their institution.
Pay MU4R Fees: this role allows the user to pay fees associated with MU4R filings submitted by other users within the institution

Composite View for Federal Registrants

View Individual Composite: this role allows the user to view data associated with an individual record to which the institution has access. This includes historical MU4R filings, registration status history, and criminal background check (CBC) information for the individual. It does not allow a user to see data requiring the View Confidential Information role.
View Institution Composite: this role allows the user to view ALL data associated with an institution. This includes any historical MU1R filings and their MU1R filing status history.
View Confidential Information: this role allows the user to view the full social security number and date of birth of any individual to which the institution has access.
View CBC Result: this role allows the user to view the information resulting from a CBC for MLOs that have a pending or active employment record with the institution.
View RAP Sheet: this role allows the user to view the Record of Arrest and Prosecution Sheet for MLOs that have a pending or active employment record with the institution.

Accounting

Financial Admin: this role allows the user to view all payments made in NMLS for the institution. In addition, it allows the user to repay failed payments.

Reporting

Manage Reports: this role allows the user to request and view reports
Note: Renewal reports are separate from the report function and are only accessible through the Renewals tab.

Renewals

Federal Renewals: this role allows the user to submit renewal requests for the institution and employed individual registrations
Renewals (for state licensees only): this role allows the user to process and submit renewal requests for company, branch, and individual licenses/registrations. In addition, the submit renewal requests role allows the user to request Renewal Reports.

Surety Bonds

Surety Bonds Management: this role allows the user to create and manage bonds for a company to which they have access for a specific license. Bonds will be routed to the company for signature by the appropriate party, and then sent on to the relevant regulator.
Note: This role does not apply to individual Control Persons who are being designated as the signatory on a bond. Bond execution by Control Persons must be completed from the individual’s NMLS account.