Individual Identifying Information

Personal Information

• One should enter their full legal name as shown on a government-issued ID. A Real ID is preferred.
• Should an individual’s legal name include a middle but the government-issued ID does not include a middle name, the individual’s middle name as found on their birth certificate or other legal documentation should be included even if not used, unless modified by a legal proceeding.
  Tip: An individual’s middle name must be included in the individual’s NMLS record, if it is part of their full legal name, even if not on the form of identification provided. If a person does not have a middle name, they may be requested to produce a birth certificate or other legal documentation to evidence they have no middle name.
• Individuals should use their Last, First, Middle names, and suffix (“Jr”, “III”, etc.) if any. Do not enter a professional or academic suffix.
• In the case of a foreign individual the following documents may be used in lieu of a Real ID:
  • Work Visa
  • National Identity Card
  • Passport
  • Permanent Resident Card
• If the individual’s name has changed and proof of the name change is requested by an agency, the individual must provide legal documentation of the change; namely, a government issued ID¹, a copy of a marriage certificate, a divorce decree, a court order or a certificate of naturalization.
• In the case that the legal name was changed because of marriage, the marriage certificate may be used to prove the following scenarios:
  1. Listing their full legal name as shown on their marriage certificate;
  2. Listing their maiden name shown on the marriage certificate as their middle name; or
  3. Listing their last name as a hyphenated name (e.g., [maiden name]- [married name] or previous surname-married name).
• State of Birth and Country/Province of Birth for the individual must be identified.
• Individuals must identify if they are a US Citizen.
• The Government Issued ID and/or Passport information is not required for all individuals. Please review the state licensing requirements to see if you must submit this information.

Contact Information

• Mailing Address
  • The individual’s home mailing address is required.
• Business phone, home phone, cell phone, fax and email:
  • The business phone and email address are required; home phone, cell phone number, and fax number are optional.
• Do you want to amend your legal name?
  • If the individual’s name is changing due to marriage, divorce, or legal name change, the full name must be listed. Check jurisdiction specific documents to determine if you must submit documents for a legal name change.
• Any other business activities?
  • If an individual is engaged in more than one business as a proprietor, partner, officer, director, employee, trustee agent or otherwise they should indicate yes. If individual selects Yes completion of the Other Business section (see below) will be required.